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The Electronic Administrative Control Document (DeCA) will become mandatory from 5 October 2026

Nordlogway
22 September 2026

From 5 October 2026, a regulatory change affecting the public road transport of goods will come into force.

This regulation will apply exclusively to domestic transport operations and will not affect shipments whose direct destination is a foreign country.

From this date onwards, the administrative control document that must accompany the road transport of goods within Spain will have to be issued electronically, in accordance with the applicable regulations. This document is known as the DeCA (Electronic Administrative Control Document).

What does this change mean for Nordlogway customers?

For the transport services we manage on behalf of our customers, this change will not involve any additional administrative procedures on their part.

The control document itself is not new: it has existed since 2013 and already forms part of the documentation associated with transport services. The main change is that, from 5 October onwards, it will no longer be possible to issue it on paper and it will have to be managed electronically.

When a customer requests a transport service from Nordlogway, we manage the transport order and assume the role of contractual shipper for the purposes of this regulation. Therefore, Nordlogway is responsible for generating and managing the DeCA corresponding to each service.

As a result, our customers will not have to issue the DeCA, sign it, purchase any application or register on any specific platform.

What information do we need to generate the DeCA?

To ensure that we can generate the DeCA correctly, the information provided for each service must be complete, accurate and truthful, and must always be supplied before the service is carried out.

In particular, the following information must be correct:

  • Nature of the goods.
  • Number of packages or pallets.
  • Weight of the goods. If the exact weight is not known, an estimate is sufficient.
  • Full address of the loading location.
  • Full address of the unloading location.

Providing this information correctly is particularly important, as any error, omission or discrepancy attributable to the information supplied by the customer that may result in incidents, costs, penalties, delays or any other consequence arising from non-compliance with the obligations relating to the DeCA will be the customer’s responsibility. Where applicable, any resulting financial consequences will be passed on to the customer.

What happens in the case of parcel shipments?

Collection and delivery services involving packages that can be handled by one person without mechanical assistance, which are considered parcel shipments, are exempt from the control document and will remain exempt after 5 October.

However, when a shipment is consolidated onto a pallet for line-haul transport, it no longer falls within this exemption and a control document becomes necessary.

In these cases, Nordlogway will automatically issue the DeCA, with no additional action required from the customer. For this reason, once the new electronic requirement comes into force, documentation may begin to appear for shipments that did not previously require it.

How is Nordlogway managing this change?

At Nordlogway, we are strengthening our internal procedures and communication channels with drivers and transport companies in order to detect and properly manage any incidents or discrepancies that may arise during loading.

Our aim is to ensure that this regulatory adaptation does not create any additional administrative burden for our customers and that the transition to the electronic format is integrated naturally into our day-to-day operations.

Our team is available to answer any questions customers may have regarding the implementation of the DeCA and its management within transport services.